- Provide Administrative Support to President & CEO ranging from extensive calendaring (work and personal), meeting schedules, maintaining accurate contacts database. This includes screening and validating the need to schedule appointments (act as gatekeeper for CEO).
- Monitor, screen and respond as appropriate to CEO’s incoming correspondence including voicemail, email, and flag important and urgent items for CEO’s attention.
- Assist with, and when necessary, coordinate large projects including strategic and business plan revisions is any.
- Track action items and deliverables for CEO.
- Serve as liaison for the CEO with Executive team and staff members: Obtain appropriate clearance on all documents, and follow up on action items to ensure completion.
- Assist with internal and external meeting preparations (i.e., draft agendas, PowerPoint, catering).
- Drafting and/or editing communications from President/CEO to ensure 100% accuracy of content, spelling, and grammar.
- Maintain open lines of communication with President, and keep him apprised of any partners/customerssensitive matters related to, but not limited to, the Board of Upper level relationships.
- Responsible for the coordination, minutes taking, and tracking of action items assigned to the President and CEO.
- Responsible for preparing, arranging personal items (clothes, accessories, ... ) , good taste.
- Prepare, organize the daily meals to CEO and the Customers (If any)
Support President’s work with the Board of Directors, Chairman, and Committee Chairpersons.
- Act as initial point of contact for Directors’ inquiries.
- Gather materials for upcoming Board and Committee meetings.
- Responsible for creating Board and Committee binders. Coordinate meeting activities with Chairman of the Board.
- Assist President/Chairman in setting Board and Committee meeting agendas, including preparation.
- Prepare formal meeting Minutes, maintain official Minutes records for Board and Committee meetings, and maintain central
- 2 years of experience as an Executive Assistant to CEO with specific expertise in all areas of the job description
- Expert knowledge of computer software including: Microsoft Word, PowerPoint, Project, Excel, Outlook
- Excellent verbal and written communication skills
- Pleasant telephone manner with a customer service focus
- Ability to understand and observe confidentiality requirements
- Sound judgment and integrity
- Excellent interpersonal skills; sensitivity to needs of others
- Ability to prioritize multiple competing requests
- Ability to create plans for achieving objectives
- Proven time management and organizational skills
- Mastered managing multiple priorities and meeting target dates.
- Contact Person: Đinh Xuân Hương
- Email: [email protected]
- Tel: +84-4 3971 2763 (ext: 132)
- Mobile: NA